In your contract you will find minimum guarantee and serving count stipulations. These figures are determined by our policy and are required for all parties held at Cotillion Banquets.
The minimum guarantee is the least number of guests for which a room may be contracted. It is used to figure the minimum amount you will be billed.
One month before your party, we request that you come in to go over floor plans and seating arrangements. You should have a preliminary serving count ready at this time. Please contact us to update your count a week prior to your party, and again 5 days before. At this time, your serving count figure will be considered by Cotillion Banquets as final and not subject to change.
Please keep in mind that if the band members and vendors are to eat, they should be included in the serving count.
The serving count is essential to determine several factors: the number of meals prepared and place setting arrangement; the number of waitstaff and bartenders scheduled; and, of course, the amount you are billed.
A 15% deposit is required for all parties. An additional 25% deposit is due 6 months prior to the function. Deposits are not refundable. The balance due is payable 48 hours before the day of your party. We accept cash, cashier’s checks, and money orders. Personal checks are accepted only if received ten days before your party. Credit cards are not accepted.
Please note that the person signing the contract will be held responsible for any damage done to the premises by any member of their party.